Human Resources Department Specialist

Summary Statement

Human Resources has a record keeping project that would be perfect for someone looking for a flexible schedule! Join our amazing team and help maintain important records for proper compliance. We're looking for 2 part-time employees working 19 hours per week for the duration of the project:

• Scans, copies, transfers, and maintains paper and electronic documents and files.
• Categorizes and indexes documents and files into the electronic record management system.
• Follows and maintains department standard operating procedures (SOPs).
• Works under general supervision within established guidelines and procedures.
• 19 hours per week between 7:30 am - 5 pm Monday through Friday.
• This temporary position reports to the Human Resources Administrative Manager.
  
  

Essential Functions

Scans, copies, enters, and maintains paper and electronic records indexed into the electronic content management system. Maintains retrieval, retention and destruction process. Creates, administers, and assists the department with records retention and disposition schedules, document types, and keyword metadata in the records management system. With assistance, develops, maintains and documents standard operating procedures (SOPs). Works with confidential and sensitive information. Transfers information from one document or record to another. Reviews processes for best practice and improvement. Administers workflow for employee files and audits for completion. Communicates with authorized individuals to find missing documents or information.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements

Required Knowledge, Experience, And Training

• High School diploma or GED and
• 1 year of experience working with computers and general office equipment or equivalent combination of education and/or experience.
  
  

Level Of Knowledge

• Working knowledge of general office practices and etiquette;
• computer operations and email usage;
• filing systems and records management.
  
  

Abilities

• Ability to learn database applications and use basic computer skills for data entry, searches and basic queries;
• discern contents of a document and apply indexing system to categorize a wide variety of documents;
• learn archive processes and records retention schedule;
• use excellent time management and task prioritization;
• communicate with people in a diplomatic and professional manner to identify their needs;
• work alone or as a team member;
• display an attitude of cooperation and work harmoniously with all levels of city employees, the general public and other organizations;
• communicate effectively in the English language at a level necessary for efficient job performance;
• complete assignments in a timely fashion;
• understand and comply with all rules, policies and regulations;
• maintain prompt and regular attendance;
• perform all essential and marginal functions as assigned by an authorized employee, supervisor and/or manager with or without a reasonable accommodation.
  
  

Preferred Knowledge, Experience, And Training

• 2 years of customer service experience, records management and/or scanning/indexing.
  
  

Special Requirements

Applicants Must Be Able To Pass

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation

Criminal Justice Information System background check (CJIS)

Working Conditions

The physical effort characteristics and working environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Efforts

While performing the duties of this job the employee is occasionally lifting/carrying up to 10 pounds and rarely lifting/carrying up to 20 pounds. Also, the employee is occasionally pushing/pulling up to 20 pounds. The noise level is rarely moderate. Work includes sensory ability to talk and hear. Work in this position also includes close vision, peripheral vision and depth perception. Employees will reach and grasp. Position requires hand/finger dexterity.

Working Environment

The work environment will include inside conditions.