Secretary

We are looking for an energetic Secretary for our client in establishing a professional Tax office in Jakarta Selatan

TASK & RESPONSIBILITIES:

1.Administrative Support:

• Handle phone calls, take messages, and direct calls to appropriate team members.
• Greet and assist visitors, clients, and employees.
• Manage office correspondence, including emails, memos, and letters.

2.Scheduling & Coordination:

• Schedule appointments, and meetings, and coordinate calendars.
• arrange travel, accommodations, and meeting logistics?
• Prepare agendas and materials for meetings, taking notes as necessary.

3.Document & File Management:

• Organize and maintain paper and electronic files.
• Assist with data entry and document preparation.
• Keep records updated and ensure files are easily accessible.

4.Office Supply Management:

• Monitor and order office supplies as needed.
• Ensure office equipment (printers, copiers) is functioning and arrange for repairs when necessary.

5.Assisting Senior Staff:

• Provide administrative support to senior secretaries, managers, or executives.
• Help with special projects as directed by senior staff members.
• Assist in preparing reports, presentations, and spreadsheets.

6.Communication & Coordination:

• Act as a liaison between departments or teams within the organization.
• Assist in organizing events, workshops, and team activities.
• Coordinate with external vendors for office-related services or supplies.

7.Data Entry & Database Management:

• Input data accurately into spreadsheets, databases, and other software.
• Update contact lists, client information, and relevant databases.

8.Other Duties as Needed:

• Perform additional administrative tasks assigned by supervisors.
• Support other team members to ensure efficient office operation

QUALIFICATIONS:

• Bachelor / Diploma from Secretary Academy or Office Management
• Good communication in English
• Good English communication
• Good Grooming and a pleasant personality