Payroll Support Officer

Austin is a leading global provider of innovative engineering mining solutions and products. Austin (ASX:ANG) is a leading designer, builder, and sustainer (on and off mine site) of customized mining solutions for the world’s largest mining companies. Headquartered in Perth, Australia, Austin provides our partners across six continents, innovative and market-leading end-to-end mining solutions. From our facilities in Australia, Indonesia, America and Chile, Austin delivers a global and local presence in the world’s principal mining regions delivering high-quality, cost-effective solutions, delivered on time and backed by a life of product support.

Your Future Role

The Payroll Support Officer is responsible for assisting the Payroll Officer with activities that require a higher level of complexity for Austin Perth from the Austin Batam, Indonesia location. Reporting to the Payroll Officer for Australia, a key responsibility of this role is to all payroll processes, policies, and procedures are meticulously followed, maintaining compliance with organizational guidelines and relevant regulations.

Key Responsibilities

• Conduct regular reconciliation and review of leave accruals against leave requests to ensure accuracy and compliance with company policies.
• Assist in reviewing and cross-checking payroll records and timesheets against data from the Time Management System (TMS) to guarantee accuracy and integrity.
• Support the creation and compilation of payroll reports as needed, providing essential data for management and compliance purposes.
• Maintain and update the company’s Time Management System, including daily review and entry of timesheets for workshop employees, both direct and labor hire, as required
• Complete basic ADP forms as requested by the Payroll Officer, ensuring all necessary information is accurately provided for payroll processing.
• Assist in the onboarding process by entering new employees into the Time Management System, including permanent staff, labor hire, and contractors.
• Ensure that all required payroll information and documentation are accurately filed and maintained.
• Ensure that all payroll processes, policies, and procedures are consistently followed and that guidelines are adhered to at all times.
• Create and maintain detailed payroll records for workshop employees, ensuring that all information is current and compliant with company standards.

Qualifications, Knowledge & Experience

• Business, Administration, Finance or similar
• 5 to 8 years of experience in HR roles with a focus on payroll, recruitment process.
• Prior experience in finance or payroll administration is essential, demonstrating a solid understanding of payroll processes and compliance
• Familiarity with Time Management Systems (TMS) and strong skills in Microsoft Office, particularly Excel, for data analysis and reporting. While Excel skills are mandatory, a willingness to learn is essential
• Excellent English verbal and written communication skills to effectively interact with diverse teams and respond to employee inquiries
• Strong interpersonal skills with a positive, “can-do” attitude. Ability to build relationships and collaborate effectively with colleagues across departments
• Ability to work independently, take initiative, and manage time effectively while meeting deadlines.

We offer the successful candidate

• Growth and career opportunities working in a global organization
• Supportive, dynamic, professional, and evolving company

At Austin Engineering our people are valued as vital members of our diverse and expanding workforce. We provide a supportive and inclusive team environment, where learning and development are encouraged and promoted.

Come and join the future……a truly global world-class team.