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Administrative and Formality Officer

Salary undisclosed

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This position will provide administrative support to the HR Dept. and Support Operations Team.

Essential Functions:

  • Prepare presentation materials in a variety of forms and formats.
  • Schedule meetings, organize calendar events, and establish travel arrangements, including preparation of Travel Itineraries.
  • Provide account coding of invoices for the department.
  • Basic clerical duties such as filing, typing, and answering the phone.
  • Maintains file room for retention, protection, retrieval, transfer, and disposal of records.
  • Coordinate the pre-filing effort with the printer and be the control point for Microsoft Word documents that are used before feeding filing information to the printing companies.
  • Support the month-end close and other accounting processes.
  • Other duties and special projects as assigned.
  • Ensure that personal behaviors and work practices align with Company safety standards.
  • Responsible for the safety of self and others in the vicinity, including, but not limited to, employees, vendors, and guests.

Qualifications:

Administrations:

  • Responsibility for Crew Change Schedule, Ticketing, Transportation, and Accommodation for All Rig Crew
  • Arrange Medical Checks for All Rig Crew and Office Staff
  • Arrange & Register the Training i.e., Safety Training for All Crew
  • Reporting the Man Power periodically based on Government Regulation
  • Create and renew the Company license, i.e., Per Government Regulation.
  • Arrange Office events, i.e., Family Gatherings, Seniority Awards, etc.
  • Become the Contact Point for Journey Management and for Crew Transportation

Formalities:

  • Register the Man Power Planning and Working Permit for Expatriate to Ministry Investment & Man Power Dept.
  • Arrange Working Visa and Business Visa
  • Arrange Stay Permit for Expatriate
  • Arrange Travelling Permit and Police Report to Police Dept. for Expatriate
  • Arrange Temporary ID card for Expatriate & Family

Additional qualifications, skills and abilities:

  • HR Coordinator and Government Relation Officer with qualifications:
  • Bachelor's degree
  • Should have at least 3 years of work experience, preferably experience with an Oil & Gas Drilling Company or Services Company
  • Proficient in English and must have good written and verbal communication skills and able to effectively communicate with Staff, Management, Customers, and Third Parties.
  • Good knowledge of Formalities,
  • Arrange related Working and Business visas, etc.