Administrative and Formality Officer
Salary undisclosed
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This position will provide administrative support to the HR Dept. and Support Operations Team.
Essential Functions:
- Prepare presentation materials in a variety of forms and formats.
- Schedule meetings, organize calendar events, and establish travel arrangements, including preparation of Travel Itineraries.
- Provide account coding of invoices for the department.
- Basic clerical duties such as filing, typing, and answering the phone.
- Maintains file room for retention, protection, retrieval, transfer, and disposal of records.
- Coordinate the pre-filing effort with the printer and be the control point for Microsoft Word documents that are used before feeding filing information to the printing companies.
- Support the month-end close and other accounting processes.
- Other duties and special projects as assigned.
- Ensure that personal behaviors and work practices align with Company safety standards.
- Responsible for the safety of self and others in the vicinity, including, but not limited to, employees, vendors, and guests.
Qualifications:
Administrations:
- Responsibility for Crew Change Schedule, Ticketing, Transportation, and Accommodation for All Rig Crew
- Arrange Medical Checks for All Rig Crew and Office Staff
- Arrange & Register the Training i.e., Safety Training for All Crew
- Reporting the Man Power periodically based on Government Regulation
- Create and renew the Company license, i.e., Per Government Regulation.
- Arrange Office events, i.e., Family Gatherings, Seniority Awards, etc.
- Become the Contact Point for Journey Management and for Crew Transportation
Formalities:
- Register the Man Power Planning and Working Permit for Expatriate to Ministry Investment & Man Power Dept.
- Arrange Working Visa and Business Visa
- Arrange Stay Permit for Expatriate
- Arrange Travelling Permit and Police Report to Police Dept. for Expatriate
- Arrange Temporary ID card for Expatriate & Family
Additional qualifications, skills and abilities:
- HR Coordinator and Government Relation Officer with qualifications:
- Bachelor's degree
- Should have at least 3 years of work experience, preferably experience with an Oil & Gas Drilling Company or Services Company
- Proficient in English and must have good written and verbal communication skills and able to effectively communicate with Staff, Management, Customers, and Third Parties.
- Good knowledge of Formalities,
- Arrange related Working and Business visas, etc.
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