Secretary & Sales Admin

Company Description: Founded in 2008, City Vision is the leading out-of-home media company with the largest public transport network in Indonesia. City Vision aims to create inspiring journeys by building Indonesia’s most effective, accessible, and innovative data and advertising ecosystem, thus revolutionizing the way marketers connect with their audiences. City Vision brightens Indonesia's prime roads and points of interest with its iconic high-quality, digital roadside LEDs and transit advertising. Our services go beyond the traditional Out-of-Home. We digitally enhance all our assets with dynamic content capabilities, WiFi tracking and O2O integration, making measured awareness and retargeting now a possibility for Out-of-Home. Job Description:

Key Responsibilities

Administrative Support:

• Attend all meetings of the Sales Manager and provide general administrative support (taking minutes of meetings and following up with key next steps)
• Manage and maintain schedules, including meetings, appointments, and travel arrangements.
• Prepare and edit business communications, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Assist in the preparation and distribution of sales materials and proposals.
  
  

Sales Support

• Process sales orders, ensuring accuracy and timely entry into the sales system.
• Assist in the preparation of quotes, proposals, and contracts.
• Track and monitor sales leads, opportunities, and follow-ups.
• Coordinate with the sales team to ensure timely delivery of products and services to clients.
• Assist in the preparation of sales reports, forecasts, and performance metrics for review by management.
• Maintain and update customer databases and CRM systems.
  
  

Client Relations

• Act as a point of contact for customers, addressing inquiries and resolving issues in a timely manner.
• Provide support in managing client accounts, ensuring satisfaction and retention.
• Assist in coordinating client meetings, events, and surveys.
  
  

Other Duties

• Assist in special projects and other tasks as assigned by the Sales Manager or other senior staff.
• Continuously seek to improve processes and workflows to enhance efficiency.