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Do you enjoy streamlining processes, supporting operational success, and working within a dynamic, professional setting? Fullers Properties is seeking an enthusiastic and detail-oriented Operations Assistant to join our team. This role will provide essential support to the Operations Manager, ensuring seamless day-to-day operations and efficient coordination across departments.
At Fullers Properties, we are more than just a real estate company. We are a team of professionals driven by a shared passion for developing exceptional properties and delivering unmatched services to our clients. With extensive expertise, we specialize in buy/sell/lease transactions, investment property consultancy, and properties offering stunning permanent views.
Key Responsibilities
1. Administrative Support
• Manage schedules, meetings, and travel arrangements for the Operations Manager.
• Prepare reports, presentations, and documentation for operational meetings.
• Maintain accurate records of company processes, procedures, and operational data.
2. Process Coordination
• Assist in developing, refining, and monitoring operational workflows.
• Ensure daily tasks are executed according to company standards.
• Coordinate with departments to maintain smooth internal processes.
3. Team and Resource Support
• Support team members with task allocation to ensure effective resource use.
• Monitor office supplies and coordinate with vendors for timely replenishment.
4. Compliance and Reporting
• Track compliance with internal policies and industry regulations.
• Compile and generate performance reports for management review.
5. Vendor and Supplier Coordination
• Assist in managing relationships with vendors and service providers.
• Help with contract management, renewals, and follow-ups to ensure quality service.
6. Project and Task Management
• Collaborate with the Operations Manager on special projects and initiatives.
• Track project timelines and follow up on task completion to meet deadlines.
7. Communication and Collaboration
• Facilitate communication between departments (finance, sales, and marketing).
• Serve as a point of contact for operational queries and issues.
Qualifications
• Indonesian citizen (international education is a plus).
• Advanced proficiency in written and verbal English and Bahasa Indonesia.
• At least 2 years of experience in an administrative or operations support role.
• Experience in the real estate industry is an advantage.
• Familiarity with CRM systems.
• Must own a scooter for local travel.
• Self-motivated, goal-oriented, and able to work independently or as part of a team.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools.
• Excellent interpersonal, organizational, and multitasking skills.
What We Offer
• Competitive salary based on experience.
• Participation in BPJS (Badan Penyelenggara Jaminan Sosial) for health and social security benefits.
• Commission opportunities if you successfully bring in a buyer who completes a transaction.
• Ongoing training and professional development opportunities.
• A supportive and collaborative work environment.
• Opportunities for career growth within the company.
Application Process
If you are ready to take your career to the next level and be part of a dynamic team, we encourage you to apply! Please send your resume/CV and cover letter explaining your relevant experience and why you are a suitable candidate to: [email protected].
Fullers Properties (PT UMA MBAKUL DUTTA) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.
