Administrative Services Assistant

Handling administrative tasks and supporting staff members in their daily responsibilities. This position serves as the backbone of organizational operations, ensuring that communication, documentation, and scheduling are carried out efficiently. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks at once, making it essential for maintaining office productivity.

We value individuals who demonstrate strong attention to detail and consistently manage their time well.

To be based in Bali

Responsibilities

• Greet visitors and direct them to the appropriate department.
• Maintain filling system, both physical and digital (Ensure proper documentation and filing of contracts, agreements, and office records.
• Input and update data clients in company databases.
• Manage office supplies and place an order when necessary.
• Coordinate and schedule meetings, appointments, and events
• Prepare and edit correspondence, reports, presentations, and other documents.
• Act as the point of contact for internal and external communication.
• Organize and coordinate travel arrangements, including flights, accommodation, and transportation.
• Assist with special projects and tasks as required by the management or the department.
• Perform general office errands when necessary.

Qualifications

• Fresh graduate of Secretarial Degree or related field with internship experiences are encouraged to apply.
• Professional working proficiency in English both verbal and written, is a must
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook), understand CRM would be good point.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.