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We are seeking a bright, proactive, and independent Executive Assistant to support our CEO in a fast-paced, rapidly growing startup. This role is crucial in ensuring the CEO’s time is effectively managed and his daily and weekly objectives are met with precision. You will be responsible for handling a variety of tasks, from managing business trips and investor relations to curating the CEO’s social media presence. This is an excellent opportunity for someone who wants to gain hands-on experience in scaling a business from Seed to Series A while working closely with leadership.
Key Responsibilities:
Task Execution & Project Management:
- Efficiently execute high-priority tasks delegated by the CEO, maintaining high standards of quality.
- Support the CEO in creating presentations, reports, managing investor relations, and organizing business trips.
- Handle occasional personal tasks and assist in managing both business and personal commitments seamlessly.
Meeting Support & Follow-up:
- Attend select meetings, taking detailed notes and compiling action points.
- Ensure follow-up on action points, tracking progress and helping the CEO stay on top of all commitments.
Agenda & Priority Management:
- Assist in organizing and prioritizing the CEO’s daily and weekly agenda, ensuring focus on the most important tasks.
- Participate in productive co-execution sessions with the CEO, helping him tackle top priorities in real-time.
Communication & Social Media Management:
- Manage the CEO’s email inbox, LinkedIn, and other social media messaging, ensuring timely responses and maintaining organization.
- Curate and manage the CEO’s social media presence, posting at least three times weekly to engage followers and foster business opportunities.
- Create engaging content that reflects the CEO’s vision and voice, helping to expand his online network.
Travel Coordination & Support:
- Organize and manage travel plans, ensuring smooth coordination of itineraries, meetings, and logistics.
- Join the CEO on select business trips to assist with time management and coordinate activities, ensuring efficient execution during the trip.
- Manage follow-ups and action points post-trip to ensure all outcomes are properly executed.
Working Hours:
- Monday to Friday, 10am to 6pm, with occasional flexibility required depending on the CEO’s travel schedule and time zone.
- The role may require up to a few international trips per year, primarily to Hong Kong, China, and Europe.
Requirements:
- Willing to relocate to Canggu area, Bali.
Experience:
- 2-5 years of experience as a hands-on, multi-tasking Executive Assistant in a similar or larger company, with a proven track record of supporting senior executives.
- Must have experience managing dynamic schedules, travel arrangements, and social media management, with the ability to adapt to rapidly changing priorities.
- Proficient working knowledge of Google Suite (Docs, Sheets, Slides, Calendar) is essential.
- Previous experience with project management tools like ClickUp, Asana, or similar software is preferred.
Education:
Bachelor’s degree in Business Administration, Management, or a related field is preferred but not mandatory.
Location:
Bali, Indonesia (Canggu area) with flexibility to travel internationally as required.
English Level:
Advanced or fluent English proficiency (both written and spoken) is required for daily communication and professional correspondence.
Skills & Competencies:
- Attention to Detail: Meticulous and thorough in ensuring tasks and projects are completed accurately and on time.
- Highly Organized: Capable of managing multiple projects, tasks, and priorities simultaneously while maintaining clarity and structure.
- Engaging Personality: A positive, professional demeanor that fosters strong working relationships with the CEO, colleagues, and external stakeholders.
- Multi-Tasker: Comfortable juggling a variety of tasks, from administrative duties to high-level executive support, in a fast-paced environment.
- Tech Savvy: Proficient in using technology and digital tools (Google Suite, project management software, and social media platforms) to streamline tasks and improve productivity.
Mandatory Requirements:
- Fluency in english
- Proven track record of supporting senior executives.
- WIlling to relocate to Bali.
