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Executive Secretary

Salary undisclosed

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The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf.

Responsibilities:

  • Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
  • Arranges travel and accommodations for executives
  • Order and monitor office supplies, maintain office inventory, and negotiate terms with suppliers and vendors to ensure the most cost-effective orders
  • Prepare invoices or financial statements and assist in bookkeeping
  • Maintain confidential documents and records ensuring they remain secure and organized
  • Conduct research and prepare presentations or reports as assigned
  • Dotted-line will be assisting HR Dept on GA related-matters
  • Ad-hoc tasks, when required

Requirements:

  • Candidate must possess a Bachelor’s degree in any Major
  • At least 2 years of experience in relevant post-qualification
  • Proficient in Microsoft Office
  • Effective communication skills, and fluency in English (verbal and written)
  • Ability to develop effective presentation decks
  • Strong work ethic and comfortable working independently and in a team environment
  • Agile with a startup attitude - passionate about the role, energy to out-serve, problem solver, a good time management