Administration (Placement in Shenzhen, China)

The Administration Specialist will be instrumental in managing and executing administrative tasks to ensure smooth operations within our international offices. Successful candidates will demonstrate a high level of organizational skill, the ability to manage multiple priorities, and a commitment to bridging communication between our Chinese and international teams. This role is pivotal to enhancing our operational efficiency and supporting our global outreach efforts.

• Communication Management: Serve as the primary point of contact for both English and Mandarin-speaking clients and stakeholders, ensuring clear and professional communication.
• Document Control: Prepare, manage, and store documentation in both English and Mandarin, ensuring compliance with company policies and local regulations.
• Meeting Coordination: Schedule and coordinate meetings, including preparation of meeting agendas and minutes, and provide translation support as necessary.
• Project Support: Assist with project management tasks, including tracking deadlines, updating schedules, and ensuring that project teams are aligned across different time zones.
• Data Management: Maintain accurate records and databases, ensuring that all data entries are up to date and properly documented in both languages.

• Skills: Excellent verbal and written communication skills in both Mandarin and English. Strong organizational skills, attention to detail, and proficiency in Microsoft Office and other administrative software.
• Education: Bachelor’s degree in Business Administration, Communication, or a related field preferred.
• Experience: At least two years of experience in an administrative role, preferably in a multinational environment.
• Certifications: Certification in office management, administrative support, or related fields is a plus.

A successful Administration Specialist will effectively manage administrative tasks, ensuring efficient operations and seamless communication across our international offices. This individual will be recognized for their ability to handle complex administrative tasks, their proficiency in managing bilingual communications, and their contribution to the overall success of the organization.

This role fits into our broader administrative team and directly supports our international operations. By ensuring effective communication and efficient administrative practices, the Administration Specialist will play a key role in supporting our expansion and operational goals in the Asian market.

The Administration Specialist will be instrumental in managing and executing administrative tasks to ensure smooth operations within our international offices. Successful candidates will demonstrate a high level of organizational skill, the ability to manage multiple priorities, and a commitment to bridging communication between our Chinese and international teams. This role is pivotal to enhancing our operational efficiency and supporting our global outreach efforts.

• Communication Management: Serve as the primary point of contact for both English and Mandarin-speaking clients and stakeholders, ensuring clear and professional communication.
• Document Control: Prepare, manage, and store documentation in both English and Mandarin, ensuring compliance with company policies and local regulations.
• Meeting Coordination: Schedule and coordinate meetings, including preparation of meeting agendas and minutes, and provide translation support as necessary.
• Project Support: Assist with project management tasks, including tracking deadlines, updating schedules, and ensuring that project teams are aligned across different time zones.
• Data Management: Maintain accurate records and databases, ensuring that all data entries are up to date and properly documented in both languages.

• Skills: Excellent verbal and written communication skills in both Mandarin and English. Strong organizational skills, attention to detail, and proficiency in Microsoft Office and other administrative software.
• Education: Bachelor’s degree in Business Administration, Communication, or a related field preferred.
• Experience: At least two years of experience in an administrative role, preferably in a multinational environment.
• Certifications: Certification in office management, administrative support, or related fields is a plus.

A successful Administration Specialist will effectively manage administrative tasks, ensuring efficient operations and seamless communication across our international offices. This individual will be recognized for their ability to handle complex administrative tasks, their proficiency in managing bilingual communications, and their contribution to the overall success of the organization.

This role fits into our broader administrative team and directly supports our international operations. By ensuring effective communication and efficient administrative practices, the Administration Specialist will play a key role in supporting our expansion and operational goals in the Asian market.