A secretary to the Head of School provides high-level administrative support, managing schedules & tasks, communications, and confidential information to ensure the smooth and efficient operation of the Head's office.
Essential skills & qualities
Administrative Proficiency:
- Excellent organizational and time-management skills.
- Proficiency in office software (Microsoft Office Suite, Google Workspace) & management information system
- Experience in handling correspondence, record-keeping & data management
Communication Skills:
- Strong verbal and written communication skills.
- Ability to interact professionally with diverse stakeholders.
- Tact and diplomacy.
Confidentiality and Discretion
- Ability to handle sensitive and confidential information with utmost discretion.
Attention to Detail:
- Accuracy in all tasks, including data entry and document preparation.
- Ability to proofread and edit documents.
Interpersonal Skills
- Ability to work effectively with others with a positive & professional attitude
Problem-Solving Skills:
- Ability to handle unexpected situations and resolve issues efficiently.
- Ability to prioritize tasks and work under pressure.
Desirable Qualifications:
Educational Background & Experience
- Associate's (D3) or bachelor's degree in business administration (preferred)
- A minimum of 3 years of experience in administrative support role
- Proficient in Bahasa Indonesia and English. TOEIC is prefered, with a minimum score of 390.
A secretary to the Head of School provides high-level administrative support, managing schedules & tasks, communications, and confidential information to ensure the smooth and efficient operation of the Head's office.
Essential skills & qualities
Administrative Proficiency:
- Excellent organizational and time-management skills.
- Proficiency in office software (Microsoft Office Suite, Google Workspace) & management information system
- Experience in handling correspondence, record-keeping & data management
Communication Skills:
- Strong verbal and written communication skills.
- Ability to interact professionally with diverse stakeholders.
- Tact and diplomacy.
Confidentiality and Discretion
- Ability to handle sensitive and confidential information with utmost discretion.
Attention to Detail:
- Accuracy in all tasks, including data entry and document preparation.
- Ability to proofread and edit documents.
Interpersonal Skills
- Ability to work effectively with others with a positive & professional attitude
Problem-Solving Skills:
- Ability to handle unexpected situations and resolve issues efficiently.
- Ability to prioritize tasks and work under pressure.
Desirable Qualifications:
Educational Background & Experience
- Associate's (D3) or bachelor's degree in business administration (preferred)
- A minimum of 3 years of experience in administrative support role
- Proficient in Bahasa Indonesia and English. TOEIC is prefered, with a minimum score of 390.