INOVASI 3 - Admin & Activity Support Officer in East Java (Consultant)
Salary undisclosed
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Background Of The Project
Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.
Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.
Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.
This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.
INOVASI Phase 3 is implemented in 25 districts and cities across Indonesia, in the provinces of West Nusa Tenggara, East Nusa Tenggara, North Kalimantan, East Java, West Java, and Maluku. The program also works in Ibu Kota Nusantara (IKN)
The Program is managed by Palladium on behalf of the Government of Australia through the Department of Foreign Affairs and Trade (DFAT).
East Java Province is one of the regions covered by the INOVASI 3 Program, which aims to strengthen the education ecosystem in East Java. INOVASI Jatim has collaborated with various stakeholders, including UPT Kemdikbudristek (BBGP, BBPMP), the Ministry of Religious Affairs Regional Office, BDK (District Education Office), and the East Java Provincial Government (Provincial Education Office, Bappeda, and Biro POD Setda), as well as Teacher Training and Education Institutes (LPTK). Additionally, there are collaborations with the Sidoarjo District Education Office to support the implementation of the Merdeka curriculum and with the Batu City Education Office for the PPKSP-PUSPEKA pilot program. At the provincial level, ongoing support includes the establishment of the Provincial Learning and Development Unit (ULD) through collaboration between the East Java Provincial Education Office, the Inclusion Working Group (Pokja Inklusi), and BBPMP East Java. Furthermore, efforts to strengthen the implementation of improving the competence of Supervisory Working Group (Pokjawas) in assisting madrasahs involve collaboration between BDK East Java and the Ministry of Religious Affairs Regional Office in East Java. INOVASI East Java continues its collaboration with BBGP East Java to conduct regular podcasts on disseminating best educational practices in East Java. In addition, it continues to provide limited support for the dissemination of best practices in literacy and numeracy learning, inclusive education, and character education in the previous partner districts/cities, as well as providing full support to the new primary partner districts (Lumajang and Tuban).
Referring to the above, there are numerous activities at INOVASI East Java, it needs Admin and Activity Support to assist office operations. Her/His responsibilities include supporting Finance and Admin Officer in managing administration, activity support, procurement processes, office operations, meeting administration, travel staff support, hotel reservations, flight tickets, and any other duties required.
Purpose Of The Position
Under the supervision of Finance and Admin Officer and Provincial Manager, the Admin & Activity Support Officer will support the provincial team in carrying out day to day activities in Admin and activity.
Duties: Under the direction of Finance and Admin Officer & Provincial Manager, the Admin & Activity Support Officer will:
The duration of the contract is 1 year with maximum 180 of billable workdays, with a possible of extension subject to satisfactory performance assessment.
Qualifications and Experience: Admin & Activity Support Officer will possess the following qualifications and experience:
Is this position likely to come into contact with children? Yes No
Application closes on Tuesday, 18 March 2025
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Women are encouraged to apply
Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.
Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.
Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.
This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.
INOVASI Phase 3 is implemented in 25 districts and cities across Indonesia, in the provinces of West Nusa Tenggara, East Nusa Tenggara, North Kalimantan, East Java, West Java, and Maluku. The program also works in Ibu Kota Nusantara (IKN)
The Program is managed by Palladium on behalf of the Government of Australia through the Department of Foreign Affairs and Trade (DFAT).
East Java Province is one of the regions covered by the INOVASI 3 Program, which aims to strengthen the education ecosystem in East Java. INOVASI Jatim has collaborated with various stakeholders, including UPT Kemdikbudristek (BBGP, BBPMP), the Ministry of Religious Affairs Regional Office, BDK (District Education Office), and the East Java Provincial Government (Provincial Education Office, Bappeda, and Biro POD Setda), as well as Teacher Training and Education Institutes (LPTK). Additionally, there are collaborations with the Sidoarjo District Education Office to support the implementation of the Merdeka curriculum and with the Batu City Education Office for the PPKSP-PUSPEKA pilot program. At the provincial level, ongoing support includes the establishment of the Provincial Learning and Development Unit (ULD) through collaboration between the East Java Provincial Education Office, the Inclusion Working Group (Pokja Inklusi), and BBPMP East Java. Furthermore, efforts to strengthen the implementation of improving the competence of Supervisory Working Group (Pokjawas) in assisting madrasahs involve collaboration between BDK East Java and the Ministry of Religious Affairs Regional Office in East Java. INOVASI East Java continues its collaboration with BBGP East Java to conduct regular podcasts on disseminating best educational practices in East Java. In addition, it continues to provide limited support for the dissemination of best practices in literacy and numeracy learning, inclusive education, and character education in the previous partner districts/cities, as well as providing full support to the new primary partner districts (Lumajang and Tuban).
Referring to the above, there are numerous activities at INOVASI East Java, it needs Admin and Activity Support to assist office operations. Her/His responsibilities include supporting Finance and Admin Officer in managing administration, activity support, procurement processes, office operations, meeting administration, travel staff support, hotel reservations, flight tickets, and any other duties required.
Purpose Of The Position
Under the supervision of Finance and Admin Officer and Provincial Manager, the Admin & Activity Support Officer will support the provincial team in carrying out day to day activities in Admin and activity.
Duties: Under the direction of Finance and Admin Officer & Provincial Manager, the Admin & Activity Support Officer will:
- Support the Finance & Admin Officer in archiving admin & procurementdocuments, copying and scanning all document.
- Assist maintenance of the INOVASI office and its facilities, including ensuring an effective and safe working environment, oversee the cleaner to ensure rooms are clean and tidy, coordinate security services for the building, staff amenities, furniture and equipment, stationery and supplies, phone and internet provision, hardware and software, electronic aids, IT support services
- Assist in maintaining Managing petty cash in close coordination with Finance & Admin Officer
- Assist all aspects of INOVASI program travel and arranging meetings/events/workshop in provincial level, including accommodation bookings, transport, catering, travel request including its safety and logistic;
- Assist to supervise the cleaner, and drivers, including performance management, timekeeping, and scheduling;
- Ensure accurate and efficient management of correspondence, invitations, files, records and all its hard and soft copy filling system, include softcopy filling management on SharePoint, and also contact databases;
- Assist procurement process, conduct the market survey to the supplier, prepare selection document, purchase/task order and other related documents as required in procurement process, and ensure all procurement documents are completed and it is uploaded and save in timely manner on online data management (SharePoint);
- In coordination with Finance and Admin Officer, to assist identify and select preferred suppliers, conduct market research, negotiate with suppliers, update the database of preferred suppliers if needed;
- Assist to maintain office asset register and ensure all receipt document needed is available in assigning assets to employees and whenever assets are returned. Ensure office asset register and asset receipt & return register is always accurate, up to date, and in coherence with national asset register managed by Office;
- Uphold Palladium’s policy of Zero Tolerance on fraud, bribery and corruption, and ensure due diligence is followed. Ensure all administration functions, processes and system implementation in INOVASI office are in-line with Palladium and Project’s manual, guidelines, and policies.
- Collaborate with the Ecosystem Coordinator and Education Coordinator as well as other staff/STP to assist with the administrative implementation of their activities.
- Other duties as may reasonably be required by the Finance and Admin Officer or Provincial Manager with the incumbent’s qualifications and experience.
The duration of the contract is 1 year with maximum 180 of billable workdays, with a possible of extension subject to satisfactory performance assessment.
Qualifications and Experience: Admin & Activity Support Officer will possess the following qualifications and experience:
- Minimum of 5 year of experience in Administration, Procurement and activity support.
- High level proficiency in Word, Excel, PowerPoint and web browsers;
- Able to use technology effectively to support the operations of a large program or organisation;
- Proven track record in finance management systems and procedures;
- Good interpersonal skills, including in a cross-cultural context;
- Fluent Bahasa Indonesia and some proficiency in English (preferred).
Is this position likely to come into contact with children? Yes No
Application closes on Tuesday, 18 March 2025
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Women are encouraged to apply
Background Of The Project
Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.
Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.
Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.
This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.
INOVASI Phase 3 is implemented in 25 districts and cities across Indonesia, in the provinces of West Nusa Tenggara, East Nusa Tenggara, North Kalimantan, East Java, West Java, and Maluku. The program also works in Ibu Kota Nusantara (IKN)
The Program is managed by Palladium on behalf of the Government of Australia through the Department of Foreign Affairs and Trade (DFAT).
East Java Province is one of the regions covered by the INOVASI 3 Program, which aims to strengthen the education ecosystem in East Java. INOVASI Jatim has collaborated with various stakeholders, including UPT Kemdikbudristek (BBGP, BBPMP), the Ministry of Religious Affairs Regional Office, BDK (District Education Office), and the East Java Provincial Government (Provincial Education Office, Bappeda, and Biro POD Setda), as well as Teacher Training and Education Institutes (LPTK). Additionally, there are collaborations with the Sidoarjo District Education Office to support the implementation of the Merdeka curriculum and with the Batu City Education Office for the PPKSP-PUSPEKA pilot program. At the provincial level, ongoing support includes the establishment of the Provincial Learning and Development Unit (ULD) through collaboration between the East Java Provincial Education Office, the Inclusion Working Group (Pokja Inklusi), and BBPMP East Java. Furthermore, efforts to strengthen the implementation of improving the competence of Supervisory Working Group (Pokjawas) in assisting madrasahs involve collaboration between BDK East Java and the Ministry of Religious Affairs Regional Office in East Java. INOVASI East Java continues its collaboration with BBGP East Java to conduct regular podcasts on disseminating best educational practices in East Java. In addition, it continues to provide limited support for the dissemination of best practices in literacy and numeracy learning, inclusive education, and character education in the previous partner districts/cities, as well as providing full support to the new primary partner districts (Lumajang and Tuban).
Referring to the above, there are numerous activities at INOVASI East Java, it needs Admin and Activity Support to assist office operations. Her/His responsibilities include supporting Finance and Admin Officer in managing administration, activity support, procurement processes, office operations, meeting administration, travel staff support, hotel reservations, flight tickets, and any other duties required.
Purpose Of The Position
Under the supervision of Finance and Admin Officer and Provincial Manager, the Admin & Activity Support Officer will support the provincial team in carrying out day to day activities in Admin and activity.
Duties: Under the direction of Finance and Admin Officer & Provincial Manager, the Admin & Activity Support Officer will:
The duration of the contract is 1 year with maximum 180 of billable workdays, with a possible of extension subject to satisfactory performance assessment.
Qualifications and Experience: Admin & Activity Support Officer will possess the following qualifications and experience:
Is this position likely to come into contact with children? ☒ Yes ☐ No
Application closes on Tuesday, 18 March 2025
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Women are encouraged to apply
Indonesia’s Vision 2045 sets the goal for Indonesia to transition from a resource-based economy towards an advanced service, technology, and knowledge-based economy by the centenary of its independence (2045). The 2025-2045 National Long Term Development Plan emphasises the urgency of Indonesia’s human resource development to fully realise 2045 goals.
Faced however with persistent low student performance that is emblematic of a learning crisis, significant improvement in student learning will be required to reach Indonesia’s 2045 goals. Government of Indonesia (GoI) has started an ambitious program of education reforms. Successive education ministers have set out to modernise the education system through reforming the national curriculum and teaching and assessment approaches, to produce citizens with strong foundational skills, open minds, and inclusive values.
Australia is a long-term supporter of the Indonesian basic education sector, with continuous investments supporting education quality improvements for the past two decades, including through the INOVASI program (Phase 1 2016-2020; Phase 2 2020-2023) that focused on supporting acquisition of literacy and numeracy foundational skills in early grades classrooms; exploring local problems and solutions; and generating evidence to inform government policy development and practices.
This third phase of INOVASI (2024-2027) builds upon the existing program’s approach and lessons learned and takes the focus on the development of foundational skills through to the end of the primary grades. Phase 3 will engage with priority issues of Australia’s development policy: gender equality, effective inclusion of children with a disability, responses to the climate change challenge in education. It will focus on the challenge of policy implementation and the gaps that exist between national policies and practices at district and school levels and use the well attested-success of INOVASI’s local problem-based approach to continuously support policy development for effective fit between policy and implementation context.
INOVASI Phase 3 is implemented in 25 districts and cities across Indonesia, in the provinces of West Nusa Tenggara, East Nusa Tenggara, North Kalimantan, East Java, West Java, and Maluku. The program also works in Ibu Kota Nusantara (IKN)
The Program is managed by Palladium on behalf of the Government of Australia through the Department of Foreign Affairs and Trade (DFAT).
East Java Province is one of the regions covered by the INOVASI 3 Program, which aims to strengthen the education ecosystem in East Java. INOVASI Jatim has collaborated with various stakeholders, including UPT Kemdikbudristek (BBGP, BBPMP), the Ministry of Religious Affairs Regional Office, BDK (District Education Office), and the East Java Provincial Government (Provincial Education Office, Bappeda, and Biro POD Setda), as well as Teacher Training and Education Institutes (LPTK). Additionally, there are collaborations with the Sidoarjo District Education Office to support the implementation of the Merdeka curriculum and with the Batu City Education Office for the PPKSP-PUSPEKA pilot program. At the provincial level, ongoing support includes the establishment of the Provincial Learning and Development Unit (ULD) through collaboration between the East Java Provincial Education Office, the Inclusion Working Group (Pokja Inklusi), and BBPMP East Java. Furthermore, efforts to strengthen the implementation of improving the competence of Supervisory Working Group (Pokjawas) in assisting madrasahs involve collaboration between BDK East Java and the Ministry of Religious Affairs Regional Office in East Java. INOVASI East Java continues its collaboration with BBGP East Java to conduct regular podcasts on disseminating best educational practices in East Java. In addition, it continues to provide limited support for the dissemination of best practices in literacy and numeracy learning, inclusive education, and character education in the previous partner districts/cities, as well as providing full support to the new primary partner districts (Lumajang and Tuban).
Referring to the above, there are numerous activities at INOVASI East Java, it needs Admin and Activity Support to assist office operations. Her/His responsibilities include supporting Finance and Admin Officer in managing administration, activity support, procurement processes, office operations, meeting administration, travel staff support, hotel reservations, flight tickets, and any other duties required.
Purpose Of The Position
Under the supervision of Finance and Admin Officer and Provincial Manager, the Admin & Activity Support Officer will support the provincial team in carrying out day to day activities in Admin and activity.
Duties: Under the direction of Finance and Admin Officer & Provincial Manager, the Admin & Activity Support Officer will:
- Support the Finance & Admin Officer in archiving admin & procurementdocuments, copying and scanning all document.
- Assist maintenance of the INOVASI office and its facilities, including ensuring an effective and safe working environment, oversee the cleaner to ensure rooms are clean and tidy, coordinate security services for the building, staff amenities, furniture and equipment, stationery and supplies, phone and internet provision, hardware and software, electronic aids, IT support services
- Assist in maintaining Managing petty cash in close coordination with Finance & Admin Officer
- Assist all aspects of INOVASI program travel and arranging meetings/events/workshop in provincial level, including accommodation bookings, transport, catering, travel request including its safety and logistic;
- Assist to supervise the cleaner, and drivers, including performance management, timekeeping, and scheduling;
- Ensure accurate and efficient management of correspondence, invitations, files, records and all its hard and soft copy filling system, include softcopy filling management on SharePoint, and also contact databases;
- Assist procurement process, conduct the market survey to the supplier, prepare selection document, purchase/task order and other related documents as required in procurement process, and ensure all procurement documents are completed and it is uploaded and save in timely manner on online data management (SharePoint);
- In coordination with Finance and Admin Officer, to assist identify and select preferred suppliers, conduct market research, negotiate with suppliers, update the database of preferred suppliers if needed;
- Assist to maintain office asset register and ensure all receipt document needed is available in assigning assets to employees and whenever assets are returned. Ensure office asset register and asset receipt & return register is always accurate, up to date, and in coherence with national asset register managed by Office;
- Uphold Palladium’s policy of Zero Tolerance on fraud, bribery and corruption, and ensure due diligence is followed. Ensure all administration functions, processes and system implementation in INOVASI office are in-line with Palladium and Project’s manual, guidelines, and policies.
- Collaborate with the Ecosystem Coordinator and Education Coordinator as well as other staff/STP to assist with the administrative implementation of their activities.
- Other duties as may reasonably be required by the Finance and Admin Officer or Provincial Manager with the incumbent’s qualifications and experience.
The duration of the contract is 1 year with maximum 180 of billable workdays, with a possible of extension subject to satisfactory performance assessment.
Qualifications and Experience: Admin & Activity Support Officer will possess the following qualifications and experience:
- Minimum of 5 year of experience in Administration, Procurement and activity support.
- High level proficiency in Word, Excel, PowerPoint and web browsers;
- Able to use technology effectively to support the operations of a large program or organisation;
- Proven track record in finance management systems and procedures;
- Good interpersonal skills, including in a cross-cultural context;
- Fluent Bahasa Indonesia and some proficiency in English (preferred).
Is this position likely to come into contact with children? ☒ Yes ☐ No
Application closes on Tuesday, 18 March 2025
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Women are encouraged to apply