Finance Assistant

Hiswara Bunjamin & Tandjung is a leading Indonesian commercial law firm. We provide high quality, innovative Indonesian legal services, based on informed and commercially relevant local knowledge.

Through our longstanding association with leading global law firm Herbert Smith Freehills we offer clients an unrivalled combination of first-class local knowledge and the highest international standards in client care and sector expertise - a combination which has helped many major global companies navigate the legal, regulatory and business challenges of working in Indonesia. Our Jakarta office includes long-term international counsel seconded from Herbert Smith Freehills, while Herbert Smith Freehills' regional offices include recognised Indonesia specialists.

Job Responsibilities:

• Maintain vendor form or vendor registration requested by the client.
• Assisting in invoice submission to e-billing platform (make sure amount submitted match with amount on the invoice; regularly checking the latest status - pending approval, approved or paid); inform revenue team if the status is still pending after 1 week after invoice submitted).
• Assisting in Opening Matter, such as processing the opening form after the matter is cleared by the conflict check or NBI team, sending the matter number to related parties, filing/documentation opening forms that have been signed by the Partner in Charge and supporting documents (hard copy and soft copy of engagement letter, fee quote, and email correspondence to clients).
• Update spreadsheets of close matter and report to HSF Global Conflict Check team.
• Coordinate with the receptionist to send out the hard copy of invoice and maintain the receipts.
• Inform Revenue Team and Legal Support Assistant when the hard copy invoice is sent out.
• Liaise with the bank officer regarding a bank reference request.

Requirements and skills:

• Proven work experience as a Finance Administrator, Finance Assistant or similar role
• Hands-on experience with accounting software
• Advanced knowledge of MS Excel (creating spreadsheets and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Time-management and organization skills
• Confidentiality
• Bachelor’s degree in Finance, Accounting or Economics

At Hiswara Bunjamin & Tandjung (HBT) you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

Hiswara Bunjamin & Tandjung is a leading Indonesian commercial law firm. We provide high quality, innovative Indonesian legal services, based on informed and commercially relevant local knowledge.

Through our longstanding association with leading global law firm Herbert Smith Freehills we offer clients an unrivalled combination of first-class local knowledge and the highest international standards in client care and sector expertise - a combination which has helped many major global companies navigate the legal, regulatory and business challenges of working in Indonesia. Our Jakarta office includes long-term international counsel seconded from Herbert Smith Freehills, while Herbert Smith Freehills' regional offices include recognised Indonesia specialists.

Job Responsibilities:

• Maintain vendor form or vendor registration requested by the client.
• Assisting in invoice submission to e-billing platform (make sure amount submitted match with amount on the invoice; regularly checking the latest status - pending approval, approved or paid); inform revenue team if the status is still pending after 1 week after invoice submitted).
• Assisting in Opening Matter, such as processing the opening form after the matter is cleared by the conflict check or NBI team, sending the matter number to related parties, filing/documentation opening forms that have been signed by the Partner in Charge and supporting documents (hard copy and soft copy of engagement letter, fee quote, and email correspondence to clients).
• Update spreadsheets of close matter and report to HSF Global Conflict Check team.
• Coordinate with the receptionist to send out the hard copy of invoice and maintain the receipts.
• Inform Revenue Team and Legal Support Assistant when the hard copy invoice is sent out.
• Liaise with the bank officer regarding a bank reference request.

Requirements and skills:

• Proven work experience as a Finance Administrator, Finance Assistant or similar role
• Hands-on experience with accounting software
• Advanced knowledge of MS Excel (creating spreadsheets and using financial Excel functions)
• Good understanding of bookkeeping procedures
• Time-management and organization skills
• Confidentiality
• Bachelor’s degree in Finance, Accounting or Economics

At Hiswara Bunjamin & Tandjung (HBT) you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.