Senior Finance and Administration Assistant
Salary undisclosed
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Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Senior Finance and Administration Assistant is assigned to the Indonesia Resident Mission (IRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Jakarta, Indonesia.
You will report to the designated international staff and officer.
Your Role
As a Senior Finance and Administration Assistant, you will provide support to the Finance and Administration Unit of IRM on finance and accounting, and general administrative and logistical support to the office operations.
You Will
ADB offers competitive compensation and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
This opening is a local staff position. It is open only to nationals and residents of Indonesia.
This is a fixed term appointment with option to renew for an initial period of three years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030 .
ADB only hires nationals of its 69 members .
To view ADB Organizational Chart, please click here .
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
Primary Location: Indonesia Resident Mission-Indonesia-Jakarta
Department: Southeast Asia Department
Division: Indonesia Resident Mission
Staff Category: Technical Local - Field Office
Position Level: TL2
Job Posting: 21-Feb-2025, 8:44:30 AM
07-Mar-2025, 11:59:00 PM
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Senior Finance and Administration Assistant is assigned to the Indonesia Resident Mission (IRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Jakarta, Indonesia.
You will report to the designated international staff and officer.
Your Role
As a Senior Finance and Administration Assistant, you will provide support to the Finance and Administration Unit of IRM on finance and accounting, and general administrative and logistical support to the office operations.
You Will
- Prepare and verify vouchers, receipts, and other supporting documentation for IRM's financial transactions and process them in ADB's Financial Management Accounting System (FMAS).
- Maintain accurate accounting records and provide periodic and ad hoc reports of IRM financial transactions relating to both operational and administrative activities following ADB's guidelines and procedures.
- Process and account for disbursements of IRM operational and administrative activities including payment for contractual services, daily cashiering, bank functions (e.g., deposits, withdrawals), and handling of IRM petty cash.
- Facilitate payment for regional technical assistance/technical assistance (RETA/TA) and other related transactions and prepare the liquidation reports for projects with project officers and ADB Controller's Department, Technical Assistance Section (CTLA-TA).
- Assist the team in the preparation of annual and medium-term operational plans, administrative budgets, and other budgets for IRM.
- Be the Alternate Budget Coordinator for IRM by recording and updating the annual and mid-year budget in the Budget Management Control System (BMCS). Monitor utilization to ensure that expenditures are accounted for and that deviations from forecasts are justified. Establish and maintain a computer-based information system for budget administration and monitoring.
- Support IRM's human resource functions, which may include updating personnel file for payroll.
- Support building and office maintenance, furniture and equipment maintenance that includes the selection and engagement of service providers, monitoring of quality and economic use of office supplies, and maintenance of inventories and stock of supplies.
- Manage office records, including organization, storage, retrieval, system implementation, and secure disposal of documents.Provide logistical support for transportation, events, visas, and accommodations.
- Perform other related tasks as assigned and reflected in the incumbent's workplan
- Bachelor's degree in accounting, finance, business administration or other related fields. Being a Certified Public Accountant (CPA) is desirable.
- At least 5 years of relevant professional experience providing support to finance and administration in a large-scale organization. Experience working in large accounting firms or multilateral organizations is desirable.
- Experience in finance and budget, human resources, or general administration work.
- Proficiency in common office applications (MS Excel, Word, Outlook, PowerPoint, SharePoint).
- Familiarity with ERP software, and videoconferencing tools (MS Teams, WebEx, Zoom).
- Ability to work with stakeholders, i.e., ADB staff, government officials, and other development partners.
- Strong proficiency in both oral and written communication in English.
- Please refer to the link for ADB Competency Framework for Technical Local Staff Level 2.
ADB offers competitive compensation and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Paid leave (including parental)
- Medical and health benefits
- Life and other insurance plans
- Staff development
- Retirement plan
This opening is a local staff position. It is open only to nationals and residents of Indonesia.
This is a fixed term appointment with option to renew for an initial period of three years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030 .
ADB only hires nationals of its 69 members .
To view ADB Organizational Chart, please click here .
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
Primary Location: Indonesia Resident Mission-Indonesia-Jakarta
Department: Southeast Asia Department
Division: Indonesia Resident Mission
Staff Category: Technical Local - Field Office
Position Level: TL2
Job Posting: 21-Feb-2025, 8:44:30 AM
07-Mar-2025, 11:59:00 PM
Join Our Mission to Foster Prosperity in Asia
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Senior Finance and Administration Assistant is assigned to the Indonesia Resident Mission (IRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Jakarta, Indonesia.
You will report to the designated international staff and officer.
Your Role
As a Senior Finance and Administration Assistant, you will provide support to the Finance and Administration Unit of IRM on finance and accounting, and general administrative and logistical support to the office operations.
You Will
ADB offers competitive compensation and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
This opening is a local staff position. It is open only to nationals and residents of Indonesia.
This is a fixed term appointment with option to renew for an initial period of three years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030 .
ADB only hires nationals of its 69 members .
To view ADB Organizational Chart, please click here .
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
Primary Location: Indonesia Resident Mission-Indonesia-Jakarta
Department: Southeast Asia Department
Division: Indonesia Resident Mission
Staff Category: Technical Local - Field Office
Position Level: TL2
Job Posting: 21-Feb-2025, 8:44:30 AM
07-Mar-2025, 11:59:00 PM
Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.
Organizational Setting and Reporting Relationship
The position of Senior Finance and Administration Assistant is assigned to the Indonesia Resident Mission (IRM) within the Southeast Asia Department (SERD). You will be based at our Resident Mission Office in Jakarta, Indonesia.
You will report to the designated international staff and officer.
Your Role
As a Senior Finance and Administration Assistant, you will provide support to the Finance and Administration Unit of IRM on finance and accounting, and general administrative and logistical support to the office operations.
You Will
- Prepare and verify vouchers, receipts, and other supporting documentation for IRM's financial transactions and process them in ADB's Financial Management Accounting System (FMAS).
- Maintain accurate accounting records and provide periodic and ad hoc reports of IRM financial transactions relating to both operational and administrative activities following ADB's guidelines and procedures.
- Process and account for disbursements of IRM operational and administrative activities including payment for contractual services, daily cashiering, bank functions (e.g., deposits, withdrawals), and handling of IRM petty cash.
- Facilitate payment for regional technical assistance/technical assistance (RETA/TA) and other related transactions and prepare the liquidation reports for projects with project officers and ADB Controller's Department, Technical Assistance Section (CTLA-TA).
- Assist the team in the preparation of annual and medium-term operational plans, administrative budgets, and other budgets for IRM.
- Be the Alternate Budget Coordinator for IRM by recording and updating the annual and mid-year budget in the Budget Management Control System (BMCS). Monitor utilization to ensure that expenditures are accounted for and that deviations from forecasts are justified. Establish and maintain a computer-based information system for budget administration and monitoring.
- Support IRM's human resource functions, which may include updating personnel file for payroll.
- Support building and office maintenance, furniture and equipment maintenance that includes the selection and engagement of service providers, monitoring of quality and economic use of office supplies, and maintenance of inventories and stock of supplies.
- Manage office records, including organization, storage, retrieval, system implementation, and secure disposal of documents.Provide logistical support for transportation, events, visas, and accommodations.
- Perform other related tasks as assigned and reflected in the incumbent's workplan
- Bachelor's degree in accounting, finance, business administration or other related fields. Being a Certified Public Accountant (CPA) is desirable.
- At least 5 years of relevant professional experience providing support to finance and administration in a large-scale organization. Experience working in large accounting firms or multilateral organizations is desirable.
- Experience in finance and budget, human resources, or general administration work.
- Proficiency in common office applications (MS Excel, Word, Outlook, PowerPoint, SharePoint).
- Familiarity with ERP software, and videoconferencing tools (MS Teams, WebEx, Zoom).
- Ability to work with stakeholders, i.e., ADB staff, government officials, and other development partners.
- Strong proficiency in both oral and written communication in English.
- Please refer to the link for ADB Competency Framework for Technical Local Staff Level 2.
ADB offers competitive compensation and a comprehensive benefits package . The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.
- Paid leave (including parental)
- Medical and health benefits
- Life and other insurance plans
- Staff development
- Retirement plan
This opening is a local staff position. It is open only to nationals and residents of Indonesia.
This is a fixed term appointment with option to renew for an initial period of three years following Section 3.1 (b) of Administrative Order No. 2.01 ("Recruitment and Appointment'). This appointment is not convertible to a regular appointment. At the end of the initial period, this appointment may be renewed for a period of up to three years, or not renewed. There is no limit on the number of renewals. This appointment is open to internal and external applicants.
About Us
Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under our Strategy 2030 .
ADB only hires nationals of its 69 members .
To view ADB Organizational Chart, please click here .
ADB wants to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.
Visit ADB Careers FAQ for more information.
Primary Location: Indonesia Resident Mission-Indonesia-Jakarta
Department: Southeast Asia Department
Division: Indonesia Resident Mission
Staff Category: Technical Local - Field Office
Position Level: TL2
Job Posting: 21-Feb-2025, 8:44:30 AM
07-Mar-2025, 11:59:00 PM