Administrative Coordinator
Job Title: Administrative Coordinator – BukitHub Coworking Space
Location: Uluwatu, Bali
Employment Type: Part-Time (Evening Shift)
About BukitHub
BukitHub is a vibrant co-working space located in the heart of Uluwatu, Bali. We provide an inspiring environment for entrepreneurs, freelancers, and businesses to collaborate and thrive. With a focus on community and creativity, we're looking for a multi-talented individual to join our team as an Administrative Coordinator.
Available Positions
Part-Time Administrative Coordinator: Evening shift (6 PM - 10 PM).
Key Responsibilities
Reception & Front Desk:
- Welcome and assist members and visitors with professionalism and warmth.
- Manage phone calls, emails, and inquiries efficiently.
Social Media Marketing:
- Create, schedule, and manage engaging content for BukitHub’s social media platforms.
- Respond to messages and comments to build online engagement.
- Collaborate on promotional campaigns and events to increase visibility and membership.
Sales & Community Building:
- Assist in promoting memberships, event bookings, and services to potential clients.
- Build strong relationships with members and encourage referrals.
- Identify opportunities to attract new members and improve retention.
Administrative Tasks:
- Prepare and maintain detailed reports, invoices, and financial records.
- Handle tax filings, government submissions, and compliance documentation.
- Coordinate and schedule meetings, appointments, and events.
Vendor & Facility Coordination:
- Liaise with vendors to ensure timely delivery of services and supplies.
- Oversee office maintenance and resolve any facility-related issues.
Required Qualifications & Skills
- Must be based in Bali, preferably in areas around office, such as Ungasan, Jimbaran.
- Good English communication skills as almost all of our customers are foreigners.
- Familiarity with productivity apps i.e. Google Drive, Spreadsheet, Slack etc.
- Self-motivated, quick learner, and adaptable to changing priorities.
- Excellent organizational skills and attention to detail.
- Extrovert and fun in engaging with people.
- Flexibility to work evening hours.
Good to Have but Not Mandatory
- Proven experience in administrative roles, ideally in a co-working, hospitality, or customer-focused setting.
- Strong skills in social media marketing, with a track record of managing and growing online presence.
- Sales and customer service experience, with the ability to communicate persuasively and build relationships.
- Knowledge of tax filings and government compliance is a plus (or willingness to learn).
Working Hours
- Working hours: 6:00 PM to 10:00 PM, Monday to Friday.
Why Join BukitHub?
- Be part of a dynamic and supportive team in a multi-culture co-working environment.
- Opportunity to grow and expand your skills in social media, sales, and operations.
- Fix salary IDR 1.5 million - IDR 2.5 million and additional target based benefits.
How to Apply
Send your resume and a brief cover letter. Please include examples of social media campaigns or content you've managed (if available). Applications will be reviewed on a rolling basis.