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Administrative Coordinator

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Job Title: Administrative Coordinator – BukitHub Coworking Space

Location: Uluwatu, Bali

Employment Type: Part-Time (Evening Shift)

About BukitHub

BukitHub is a vibrant co-working space located in the heart of Uluwatu, Bali. We provide an inspiring environment for entrepreneurs, freelancers, and businesses to collaborate and thrive. With a focus on community and creativity, we're looking for a multi-talented individual to join our team as an Administrative Coordinator.

Available Positions

Part-Time Administrative Coordinator: Evening shift (6 PM - 10 PM).

Key Responsibilities

Reception & Front Desk:

  • Welcome and assist members and visitors with professionalism and warmth.
  • Manage phone calls, emails, and inquiries efficiently.

Social Media Marketing:

  • Create, schedule, and manage engaging content for BukitHub’s social media platforms.
  • Respond to messages and comments to build online engagement.
  • Collaborate on promotional campaigns and events to increase visibility and membership.

Sales & Community Building:

  • Assist in promoting memberships, event bookings, and services to potential clients.
  • Build strong relationships with members and encourage referrals.
  • Identify opportunities to attract new members and improve retention.

Administrative Tasks:

  • Prepare and maintain detailed reports, invoices, and financial records.
  • Handle tax filings, government submissions, and compliance documentation.
  • Coordinate and schedule meetings, appointments, and events.

Vendor & Facility Coordination:

  • Liaise with vendors to ensure timely delivery of services and supplies.
  • Oversee office maintenance and resolve any facility-related issues.

Required Qualifications & Skills

  • Must be based in Bali, preferably in areas around office, such as Ungasan, Jimbaran.
  • Good English communication skills as almost all of our customers are foreigners.
  • Familiarity with productivity apps i.e. Google Drive, Spreadsheet, Slack etc.
  • Self-motivated, quick learner, and adaptable to changing priorities.
  • Excellent organizational skills and attention to detail.
  • Extrovert and fun in engaging with people.
  • Flexibility to work evening hours.

Good to Have but Not Mandatory

  • Proven experience in administrative roles, ideally in a co-working, hospitality, or customer-focused setting.
  • Strong skills in social media marketing, with a track record of managing and growing online presence.
  • Sales and customer service experience, with the ability to communicate persuasively and build relationships.
  • Knowledge of tax filings and government compliance is a plus (or willingness to learn).

Working Hours

  • Working hours: 6:00 PM to 10:00 PM, Monday to Friday.

Why Join BukitHub?

  • Be part of a dynamic and supportive team in a multi-culture co-working environment.
  • Opportunity to grow and expand your skills in social media, sales, and operations.
  • Fix salary IDR 1.5 million - IDR 2.5 million and additional target based benefits.

How to Apply

Send your resume and a brief cover letter. Please include examples of social media campaigns or content you've managed (if available). Applications will be reviewed on a rolling basis.