Administration Manager - Indonesia

SRT Marine Systems plc (SRT) is a fast growing and ambitious multi-national company headquartered in the UK.

SRT is an exciting meritocracy, where high quality results are rewarded. We are ambitious and are constantly seeking to innovate to deliver better products and services to our customers. We strive to make SRT a rewarding and challenging place to work where talented hard-working individuals have the opportunity to make a real impact across the marine world, and on themselves through personal financial rewards and job satisfaction.

Role Overview Of The Administration Manager

We are seeking a bi-lingual (English & Indonesian) Administration Manager who is reliable, highly organised and professional person to manage and administer our local office in Jakarta. This is a wide ranging and varied role that will entail, providing general administrative support to our team of managers and engineers in Jakarta, maintaining accurate and organised files and records, organising events and general correspondence.

Due to the nature of the role of our Administration Manager, you must already live within a daily commute to our office in Jakarta.

Responsibilities Of Our Administration Manager

Document Control

• Coordinate with the project team to collect, review, and distribute documentation, ensuring compliance with company standards and project requirements
• Ensure all documents are filed and updated regularly within the document management system (DMS), both electronically and physically
• Monitor and track document-related deadlines, ensuring documents are reviewed and approved within project timelines
• Prepare and maintain project-specific document registers and transmittals
• Supervise and support the team to ensure the efficient operation of the office and smooth day-to-day administrative tasks
• Maintain accurate records of office expenses, project-related invoices, and general administrative costs, assisting in budget preparation and financial reporting
• Coordinate travel and accommodation arrangements for site-based teams, senior management, and project personnel
• Ensure the office environment remains organized, ensuring proper inventory of office supplies and equipment, as well as coordinating procurement activities as necessary
  
  

Support to Project Teams

• Assist in tracking project milestones, ensuring timely submission of required documentation to stakeholders and regulatory bodies
• Assist with preparing, organizing, and maintaining all necessary documentation for project audits and client inspections
• Liaising with Government Authorities, coordinate and track the issuance of project-related approvals, permits, and certifications
• Provide administrative support for project meetings, including preparing agendas, taking minutes, and tracking action items
• Work closely with project managers, engineers, and other team members to ensure that all documents and contracts are available, up to date, and compliant with both client and regulatory standards
• Support the HR team with on-boarding procedures, managing employee records, and coordinating office staff schedules and holidays
• Prepare and maintain general office reports, project status updates, and internal documentation as required
• Handle the scheduling of project meetings, site visits, and team conferences, ensuring all logistics are planned and executed effectively
• Coordinate internal and external communication for project and administrative needs, including liaising with clients, subcontractors, suppliers, and other stakeholders
  
  

Administration and Office Management

• Coordinate and ensure compliance with all regulatory documentation requirements for construction projects
• Manage the receipt, distribution, and filing of incoming and outgoing documents (RFIs, submittals, drawings, etc.) related to each project
• Maintain project records and ensure the appropriate revision control and version tracking for all technical and contractual documents
• Develop and implement document management procedures to ensure all project documentation, including drawings, contracts, change orders, reports, and correspondence, are correctly classified, archived, and readily accessible
  
  

Requirements For The Role Of Administration Manager

• Fluent English and Indonesian - both written and oral with excellent communication and interpersonal skills
• Confident, pro-active and self-motivated with a positive attitude and desire to deliver high quality results often whilst under pressure to meet deadlines
• Highly organised, with a meticulous attention to detail and proven administration experience.
• Ability to multitask and know how to prioritise daily activities, while following the established procedures
• Strong work experience of using IT communication and file sharing systems such as Word, Excel, PowerPoint, Teams, SharePoint, ShareFile, etc.
  
  

Benefits

• Excellent pay
• Long term career development opportunities
• Benefits package that includes private medical care