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Program Coordinator

Salary undisclosed
Checking job availability...
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PURPOSE OF THE POSITION

The Program Coordinator is responsible for supporting the Senior Program Manager in project planning and implementation and stakeholder communication, ensuring alignment with organizational goals and delivering impactful training and consulting programs.

KEY RESPONSIBILITIES

  • Support in Project Management/ Training/ Consulting projects as assigned by the Senior Program Managers and/or Senior Director for RSE, which includes controlling deadlines, and activities, and managing communications with collaborating project teams
  • Ensure that project plans and arrangements are aligned with the project goals and generating the required project narrative and finance reports
  • Support in implementing projects that support the organization's mission, vision, and goals
  • Assist in the delivery of training and consulting programs
  • Communicate/coordinate with partners and other stakeholders to pursue successful implementation of RSE activities
  • Analyze and prepare reports for program directors, as requested
  • Analyze and compile insightful reports for program directors, providing valuable insights for decision-making
  • Prepare and attend meetings with DIWA Lead Consultants/Program Managers/Project Leads with clients.
  • Coordinate between the client/suppliers/DIWA teams to set up meetings and consultation sessions and to support Project Leads during meetings and/or engagement activities with the client.
  • Prepare meeting notes and/or reports from meetings which may include recommended changes/suggestions for improvement.
  • Participate in audits as members of the audit or assessment teams as and when requested in the capacity so needed for the team. In particular, the Program Coordinator will be asked to be part of the Assessment/Audit team as a 2nd Lead Auditor and/or Worker Interviewer.

PERFORMANCE REQUIREMENTS

Motivation Fit

  • Has the heart and passion for non-profit work and aligned with the promotion of fair and humane working conditions;
  • Happy to take on a one-person project and work independently, while being able to interface well with the different teams in DIWA;
  • Manages own time to successfully meet commitments.

Professionalism

  • Demonstrates professional competency and/or personal experience thinking and working effectively across boundaries;
  • Maintains confidentiality in communications as appropriate; Identifies problems and seeks support in a timely manner;
  • Works within approved budgets and accurately and consistently tracks expenses.

Strategic Influencing

  • Uses different strategies to present case for change and accompanying action plans to key people in DIWA;
  • Navigates in an ethical and humane way the currently unstructured yet complex ways of working in DIWA to achieve agreed goals;
  • Understands complex strategic planning in nonprofit organizations.

Breakthrough Thinking

  • Makes use of critical thinking and creativity to propose innovative solutions that benefit the teams and the organization;
  • Attuned to and supports the fulfillment of objectives of both DIWA employees and the organization

Continuous Improvement Orientation

  • Has a passion to always bring personal and team deliverables a notch higher;
  • Does not settle for mediocre outputs;
  • Actively seeks feedback and takes prompt action on areas for improvement;
  • Open to learning and continuously raising the bar of performance of the organization;
  • Attuned to and supports the fulfillment of objectives of both DIWA employees and the organization.

SKILLS AND QUALIFICATIONS

  • 2-3 years of project management experience in any field
  • Excellent problem-solving ability
  • Good knowledge of techniques for planning, monitoring, and controlling programs
  • Excellent communication skills and having a collaborative mindset are essential
  • Ability to meet and manage deadlines, achieve targets, and provide all required inputs to deliverables
  • Ability to work with people of different cultures
  • Create and dynamic, with flexible approach to work

To Apply:

Please email a cover letter and CV detailing your relevant experience against the skills and qualifications above to Renata Sandhi at [email protected] with the subject line “Application for Job Title”.

No telephone inquiries will be entertained for this position.