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Office Coordinator

Salary undisclosed

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A Wellness Company in Bali is looking for a talented and enthusiastic Office Coordinator (Full time)

Responsibilities:

  • Oversee the daily operations of the co-working space as well as ensuring all areas including workstations, meeting rooms and common spaces are clean, functional and meet the needs of members
  • Manage and lead the co-working space team, including receptionists, community staff and maintenance personnel
  • Build and maintain strong relationships with members
  • Cultivate a positive and collaborative environment by fostering connections between members
  • and execute events, both internal and external, that are relevant to the needs of the co-working community
  • Collaborate with the marketing team to develop strategies for attracting new members including managing tours, onboarding new clients and promoting the space through local partnerships, social media and advertising
  • Oversee the budget for the co-working space including managing memberships, facility expenses and other operating costs
  • Track and report on financial performance
  • Optimize the use of available spaces by managing bookings of meeting rooms, event spaces and private offices
  • Ensure that all health, safety and emergency protocols are followed within the space
  • Regularly inspect facilities to ensure a safe and compliant working environment
  • Work with vendors and maintenance teams to ensure that all equipment and facilities are in excellent condition
  • Ensure that all technical resources, such as Wi-Fi, A/V equipment, and printers, are functional and available to members

  • Requirements:

    • Excellent in written and spoken English communication
    • Proven experience in managing a co-working space, hospitality or office management role
    • Strong leadership skills with the ability to manage teams and build a positive work environment
    • Exceptional customer service and communication skills
    • Ability to handle budgets, financial reports, and operational costs
    • Proficiency in co-working software and management tools
    • Strong problem-solving skills and the ability to adapt in a fast-paced environment
    • Strong organizational skills with attention to details