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Embassy & Consular Social Secretary

Salary undisclosed

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IMPORTANT: THIS IS A NON-PERMANENT EMPLOYMENT. CONTRACT WILL BE RENEWED MONTHLY-ANNUALLY

Main Responsibilities:

  • Assist the Ambassador’s Personal Assistant (PA), Ambassador and Spouse of Ambassador in the preparation of all meetings, meals, functions, and events hosted by Ambassador and Spouse at the Chancery, external venues or at the Official Residence.
  • Related duties include but are not limited to (a) contacting guests, (b) sending out invitations, (c) preparing guest lists and seating plans, (d) menu planning, (e) printing menu cards, name cards and other collaterals, (f) management of caterers, waiters and helpers, and (g) overall event management.
  • Assist PA to manage appointments for Ambassador and Spouse.
  • Maintain and update contact database with current address details of Ambassador's contacts for National Day Reception, Lebaran and festive greeting cards, etc.

General Responsibilities:

  • Assisting in preparations for official receptions such as National Day Reception and other official events where tasked.
  • Covering LRS on medical/vacation leave.
  • Any other duties as assigned by supervisor or other home-based staff.

Qualifications:

  • A relevant university degree.
  • Excellent spoken and written English and Bahasa Indonesia.
  • Proficiency in Microsoft Outlook, Word and Excel.
  • Relevant working experience would be preferable.
  • Good interpersonal skills.
  • Initiative and resourcefulness.