Sales Admin Specialist

Job Summary

As a Sales Admin Specialist, you'll be essential in ensuring the seamless operation of our sales processes. This role is key to maintaining precise documentation and ensuring compliance with all procedures. We're seeking a detail-oriented professional with a strong grasp of vehicle faktur creation and management. Your expertise will be critical in handling faktur efficiently, supporting our sales team, and contributing to our overall success.

Job Descriptions

• Maintain and Monitoring NJKB (National Car Committee) requirements to ensure a smooth process of STNK and BPKB
• Overseeing the maintenance of import quotas to support our business operations.
• Verifying and checking documents submitted by dealers regarding requested faktur.
• Printing faktur for each vehicle and ensuring all supporting documents are prepared.
• Collecting all necessary documents from dealers or outlets to fulfill faktur requirements.
• Efficiently managing both hard copy and soft copy documents.
• Sending completed documents back to dealers in a timely manner.
• Proficiency in using SAP/DMS/WMS/CRM systems for document management and sales administration.

Job Requirements

• Document Creation: Experience in creating Vehicle Faktur for CBU (Completely Built-Up) vehicles.
• Understanding of Supporting Documents: Knowledge of the supporting documents required for Vehicle Faktur. Familiarity with the process of obtaining related documents for Vehicle Faktur. Ability to effectively manage both hard copy and soft copy documents.
• System Proficiency: Understanding of SAP/DMS/WMS/CRM systems for efficient sales administration.
• Language Skills: English language skills are advantageous for communication and documentation.
• Communication Skills: Good communication abilities to interact with dealers and internal teams.
• Stress Management: Capable of handling pressure and meeting deadlines.
• Microsoft Office Proficiency: Competent in using Microsoft Office tools such as Word, Excel, PowerPoint, etc.
• Multitasking: Ability to multitask and manage multiple projects simultaneously.
• Organizational Skills: Well-organized with a strong system for document filing.