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Position : Facilities Coordinator and Admin
Location : Bali Indonesia
To assist the Site Leader in provide comprehensive facilities, contract, administrate and implementation of the overall Facilities and Procurement Management.
Helpdesk Management
Location : Bali Indonesia
To assist the Site Leader in provide comprehensive facilities, contract, administrate and implementation of the overall Facilities and Procurement Management.
Helpdesk Management
- Greet external visitor and internal staff with high degree of professionalism and courtesy
- Answering incoming call and receiving incoming mails
- Sort and distribute all incoming mail and overnight packages
- Handle walk-in enquires, guest wireless assistance and visitor pass
- Manage badging process, new hire badges and coordinate with system vendor
- Act as administrator for conference rooms throughout the portfolio
- Ensure conference rooms are cleaned on a regularly scheduled basis
- Regularly inspect furniture for damage and repair/replace furniture, as needed
- Assist with catering ordering, setups, event planner and ordering, as required
- Provide initial review and coding of FAcOps invoices for invoicing management
- Review, scan and forward invoice to FCS/account payable, as required
- Capture payment info, spreadsheet and data control
- Payment Document Filing
- Troubleshoot resolution of vendor invoice billing
- Coordination with Vendor for quotation and invoice received
- Business card ordering and delivery
- Office and equipment keys maintenance and management
- Manage postage, local / foreign courier in and out.
- Inventory and stocking of office and tea point supplies, where applicable
- Maintain up-to-date Emergency contract information list with work, home and cell numbers
- Manage the vendor relationship and monitor vendor’s supplier
- Acknowledge receipt ordered items from the vendors and bill from landlord
- Assist in vendor set up and request of Public Liability insurance certificate.
- Facilitate supply of office stationery, pantry supplies, stock medicine cabinets and etc.
- Coordinate with third party vendor to facilitate supply, service calls & preventive
- Maintenance of network printer/MFD
- Office maintenance work coordination with landlord and contract vendor
- Assist in yearly fire drills exercise and communication with internal floor warden
- Coordinate after-hour HVAC request, where applicable
- Move/Add/Change/events
- Assist in provide support need to complete move and coordinate and verify set up requirements
- Other duties as assigned
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